The Woodlands High School Scuba Club Constitution and By-Laws

ARTICLE I:  NAME & PURPOSE

Section A: Name – The official name of this club shall be The Woodlands High School Scuba Club.

Section B: Purpose – The purpose of this club shall be:

1. Engage members’ interests in Scuba diving.
2. Provide an environment where students can discuss topics related to Scuba diving.

ARTICLE II:  MEMBERSHIP

Section A: Eligibility – Membership shall be open to every student at The Woodlands High School.

ARTICLE III:  OFFICERS

Section A: Officers – The officers shall be President, Vice-President, and Secretary.

Section B: Eligibility – Officers must be an active member.

Section C: Election – Candidates can self-nominated or be nominated by other members of the club or the club sponsor. The officers shall be elected at the second meeting of the school year by a simple majority of the vote of the members present except the candidate's own vote.

Section D: Term – The officers shall serve until the next election is held.

Section E: Special Elections – Special elections are held if there is a vacancy in any officer position. Special election dates are decided by the President; if the President position is vacant the Vice-President will decide the date. All other stipulations of Section C apply.

ARTICLE IV:  DUTIES OF OFFICERS

Section A: President – it shall be the duty of the President to:

• Preside over meetings
• Represent the club at meetings and at school functions
• Appoint committee chairpersons as needed, subject to the approval of the

Executive Committee

• Perform such other duties as ordinarily pertain to this office

Section B: Vice-President – It shall be the duty of the Vice-President to:

• Preside in the absence of the President
• Perform such other duties as ordinarily pertain to this office

Section C: Secretary – It shall be the duty of the Secretary to:

• Keep a file of the club’s records as needed
• Keep attendance of members at meetings
• Maintain a current roster of membership
• Ensure that all members sign-in each meeting
• Issue notices of meetings and conduct the general correspondence of the club
• Perform such other duties as ordinarily pertain to this office

ARTICLE V:  MEETINGS

Section A: Meetings – Regular meetings shall be held monthly on a school day during the regular academic year.

Section B: Quorum – A quorum shall consist of active club members present.

ARTICLE VI:  EXECUTIVE COMMITTEE

Section A: Responsibility – Management of this club shall be vested in an Executive Committee responsible for organizing the entire membership and upholding these bylaws.

Section B: Membership – This committee shall consist of the officers as listed in Article III, Section A.

Section C: Meetings – This committee shall meet at least once a month, prior to regular meetings of the club, to organize and plan membership meetings and future activities.

ARTICLE VII:  SPONSOR

Section A: Selection – there shall be a Woodlands High School faculty member (Sponsor) who serves voluntarily with the coordination of the school administrators.

Section B: Duties – The responsibilities of the Sponsor shall be to:

• Help maintain awareness of the activities and programs sponsored by the club.
• Meet on a regular basis with the Executive Committee to discuss upcoming

meetings, long range plans, goals, and challenges for the club.

• Attend regular meetings as often as schedule allows.
• Handle, distribute, and submit all official paperwork
• Assist in the orientation of new officers.
• Explain and clarify campus policy and procedures that apply to the club.
• Provide direction in the area of meeting facilitation, group-building, goal

setting, and program planning.

• Inform club members of those factors that constitute unacceptable behavior on

the part of the club members, and the possible consequence of said behaviors.

• Be the final arbitrator in all disputes.
• Perform all other duties listed in these bylaws as appropriate.

ARTICLE IX:  AMENDMENTS

Section A: Selection – These bylaws may be amended by a two-thirds (2/3) majority vote of the chapter membership.

Section B: Notice – All members shall receive advance notice of the proposed amendment one meeting before it is voted on.